KINGSTON GROUP NEWSLETTER for July 2018
The General Data Protection Regulations (GDPR)
By now the tide of GDPR emails and letters arriving in your inboxes and letter boxes should have receded. The regulations which are aimed at reducing the amount of unwanted communications have caused just that. One of these communications will have come from the Ramblers. If you have not already replied we encourage you to do so – but please read this article first!
The Regulation came into effect on 25th May but there is a ‘reasonable’ amount of time for organisations to get their databases and records updated. Some basic principles of the Regulations are:
- 1. Your personal data (anything that can identify you – for example Ramblers membership number, name, postal address, email address) must only be used by an organisation for the purposes it was collected and that the data must be kept secure and not passed onto another organisation without a valid reason
- 2. You have to give explicit permission (consent) to an organisation to send you “marketing information” which has a very wide interpretation.
- 3. You can ask what data an organisation has on you and can get it corrected or deleted.
- 4. You can change your mind and alter the consent you have given at any time.
The purpose of the Regulations is clearly targeted at the activities of large commercial companies but they also cover all organisations including the Ramblers and your local tennis club. Kingston Group are part of the Ramblers organisation and our communications must obey the same rules that apply to the Ramblers generally.
- · Mail communications: You do not have to give consent to receive the Walk Magazine from the Ramblers or printed versions of the Walks Programme from your local Group, but they are considered an integral part of your membership. If you have opted to receive printed programmes in the past this will continue.
- · Email Communications: You have to give explicit communications to receive emails including Walk Programmes and Newsletters. If you want to receive these from us by email then you have to give the Ramblers (and by inference Kingston Group) permission to send emails to you and your email address must be registered with the Ramblers Membership Office. This equally applies to those members who want to take printed programmes but also wish to receive walk update emails covering sudden changes to the programme. We have recently contacted members who have an email address registered with us but not with the Ramblers.
- · Telephone Communications: Except in emergencies we do not use telephone communications.
- · Publication of personal information. Members have to give permission for us to publish names and telephone numbers in the programme or newsletters. This mainly applies to committee members and leaders who will be contacted specifically.
This programme is being sent out using our current membership records as not enough time has lapsed since the Ramblers started contacting people for a reasonable number of responses to have been returned. As we receive details of member’s consent information from the Ramblers we will check to see if this matches what we understand as their current wishes. If these differ we will do our best to contact you. Later this year we will have to stop sending emails to those members who have not given consent.
Surrey Area Leadership course ~ Saturday 18th August
This will be held between 09:30 and 16:30 at Wootton Village Hall, near Dorking.
It comprises leadership, walk planning, map reading and basic compass work.
Also, introduction to computer mapping and an outdoor practical session.
Use of map and compass will remain the core of the course, but more time will be given to the digital mapping session. This will cover the pros and cons of digital mapping aids, with particular reference to the two most widely used systems: Viewranger and OS maps.
There is no charge and refreshments are provided.
All you need to take is a map (Explorer 146) and a compass.
Kingston Group Weekend ~ 18th to 20th May 2018
A dozen members enjoyed a Kingston Group weekend based in the New Forest. We met Friday mid-afternoon in Brockenhurst for a short walk via St Nicholas Church (regarded as the oldest in the Forest). Shortly afterwards we were pleasantly surprised to pass (and say hello to) Andrew Marr. Alas, our planned drink stop was scuppered as the pub closed in the afternoons. Later we all had a meal together in a Brockenhurst pub.
On the following day we ventured by train and bus through Lymington to take a path down to the Solent at Keyhaven. Here we had a very pleasant balmy walk along the Solent Way passing the Keyhaven and Pennington Marshes. The group then diverted inland for a picnic lunch and a drink in a local hostelry before continuing on to Lymington. A similar meal in the same Brockenhurst pub was welcomed by all later.
The Forest beckoned on the Sunday and we took the first bus of the day to Lyndhurst, the Capital. Our walk was in theory taken from a book but landmarks were less obvious in the Forest, which led to deviations and some fun in delineation! A picnic was taken on a 12-seater log followed by a drink in Ashurst. The afternoon was definitely more open and the spire of Lyndhurst Church acted as a guiding star allowing us time to enjoy an ice cream before the return bus back to Brockenhurst.
A final meal had been arranged in the Forest Park Hotel, where farewells were said and pleas for “when and where is the next one?”.
Watch out for Copyright Images.
Last year in adding photographs on the Walks Programme database an image was obtained from the internet. While not obvious at the time the photograph was in fact copyright material. Google searches for images on the internet and catalogues them, so the owner of the copyright (a professional photographer) could search for images owned by him. We were initially asked to pay £400 for using the image but after negotiations by Ramblers Central Office a sum of £60 was agreed which had to be paid out of Kingston Group funds.
Large numbers of images used on the internet are in fact copyright. If you are submitting images for walks on the walk programme or for our Website or Facebook please check they are copyright free. Those that are not copyright include ones taken by you, ones taken by somebody who has given you the image, Wikipedia and the website www.geograph.org.uk which has images indexed by grid reference.
Walks Programme ~ November 2018 to February 2019
Brenda Horwill is compiling the next Kingston programme of walks and would appreciate hearing from members and associates who will kindly offer to lead. Please look at our website www.kingston-ramblers.org.uk and click on the tab at the top entitled Leaders Pages. The second tab down will be the Draft Programme for November 2018 to February 2019. There are plenty of dates to choose from and full details are not wanted until the end of September.
Surrey County Council have given us a choice of two stiles which need replacing by Kissing Gates. One is on the same footpath as the one dedicated to Len Hands in Normandy (Grid Reference SU924507) and the other one is near Dogkennel Green (Grid Reference TQ115505). We have therefore decided to be adventurous and have two Kissing Gates installed this year! The cost would be covered by the remainder of our Gate money and some of the Walking Partnership money. Maps of the gate locations are provided on the Kingston website click here
Request for more Committee Members and Helpers
We urgently need one and preferably two committee members to help with programme compiling. A competence with Excel, email and organisational ability are the prime skills required. If we have enough volunteers each would only have to compile one programme a year. (Caroline Cunliffe has compile her third programme in a row!). The work is not onerous - only a few hours a month. You do not have to be a full committee member to help, we also need members to support the committee by assisting with Publicity and Recruitment, maintaining the website and supporting the mail system.
Disruption to Walks by Rail Maintenance Work and Strikes
Sat 18 Aug Walk Leaders course at Wootton
Tues 18 Sept Kingston Ramblers committee
Tues 13 Nov Kingston AGM at Surbiton Library Hall
Our Internet Sites